The Many Uses of Web Conference Software

Web conference software is not complicated to use although it does perform a variety of complicated tasks. In fact, if you want to take the easiest route, you can use a web-based software that doesn’t even require that you install anything. Businesses with many employees will probably find it more convenient to install their own software, but they probably have an IT department to take care of the details. Once you have access to web conference software, what can you do with it?
Video Conferencing
Web conference software allows you to communicate by video. This communication can be two-way, or you can split your screen for multi-user videos. For example, your screen can show six different people on it at once who are all able to take part in the discussion. The software also allow you to switch control of the video and audio display among participants so that everyone has a chance to be seen and heard, no matter how many are in attendance.
Desktop Sharing
This feature of web conference software allows everyone in your conference to see what is on your desktop and you can switch desktops so everyone can see what is on another person’s. This is helpful if you are trying to explain something that is on the internet, as whatever your browser shows on your monitor will show up on everyone else’s monitor too. Any files that you open on your desktop or applications that you run can also be seen in real time by conference attendees, which makes this a great training tool.
Document Sharing
You can also transfer files among conference participants. Send text files, images, PDF files, and videos. You can distribute a summary of the conference or notes for participants to follow. Attendees can also distribute files among themselves.
Collaboration
This is one of the most useful features of web conferencing software. With this, you or any participant can immediately update a file while it is open on your desktop. Everyone in the conference sees the same file and has the ability to alter it and everyone sees the changes in real time. This is particularly useful when two people are working together on a project. It allows more than one computer to put the project together at the same time so it speeds up productivity.
Whiteboard
The whiteboard is another common and useful feature of web conference software. It allows you to make notations on files as you give your presentation. It works in a similar way as a whiteboard on a wall or an overhead projector. The software also has the capability of taking screenshots and saving your notes as image files. This feature allows your presentations to be more dynamic and spontaneous.
As you can see, there are many productive things you can do with web conference software. It’s no wonder it has become so popular in recent years. If you haven’t used it yet, you probably will at some point. It isn’t only for businesses anymore; this software has many other applications such as use in online classes and virtual seminars.

5 Things To Keep In Mind For Your Next Web Conference

As with any communication tool, a web conferencing product requires that certain infrastructure be in place. While most companies already have the most basic requirements in place, in some cases upgrading may become necessary. Exploring the use of any web conference service may also mean examining a company’s capabilities to see how best the features of this software can be properly utilized. Some items will be a given, while others will depend on exactly what the company expects from its web conferencing product.

Making a Simple Checklist

Thankfully, making a checklist is as simple as using most web conference software on the market today. The equipment necessary to either facilitate or enhance the web conference experience includes:

Participants in the web conference do not necessarily have to match the presenter’s hardware. The quality of their system will still affect the quality of the experience, however. Some basic types of video conferencing services will run with 56K Internet access. This will be without the bells and whistles discerning users expect from web conferencing today. After going through the checklist, the next step is finding the right web conferencing product.

Web Conferencing Software: Use Web Conferencing Software for a Strong Competitive Advantage

How is Web Conferencing Software the Solution?Face it, many people learn best by listening, watching, then asking questions. When you are able to couple the spoken word with a visual presentation you have an incredible force. The most important and fundamental business principle, regardless of how, where or what your business is doing is to build strong customer relations. Web conferencing software gives your clients a live, interactive medium to communicate their current and ongoing needs and interests with your company.Today it’s getting harder to market in the same old way as everyone else. It boils down to this truth, you can’t afford not to use web conferencing software in your business. Others WILL have it and start using it – why not you? Starting today, you can start benefiting from an amazing web conferencing software that allows you to build your brand, build your success and build your relationships like never before! This exciting service saves you time and money, so you can… Hold instant meetings with participants from around the world  Provide personal training for your customersAnswer questions live instead of typing an emailIncrease your productivityYou can use or own our web conferencing software as private label solution or for a low flat-rate monthly or annual subscription.Communicate faster and more effectively with the power of live web conferencing software. You get unlimited web meetings including video, PowerPoint Presenting, screen capture recording and VoIP with 10 seat meeting room for only $20 per month!Discover an easy-to use web conferencing software that gives you a flat-rate, full-service web conference system that is ideal for any business and any budget. Visit us online today for more information, watch recorded web seminars, purchase a plan that’s right for you, or setup a free account and experience this revolutionary web conferencing software solution risk-free for a full 30 days.No Credit Card RequiredFree Live Training Included

Web Conference Calling by Net: Witness the Web Wonder

Undoubtedly, the advancement of the World Wide Web has eased the entire communication process. With the introduction of web Conference Calling Service, nowadays people don’t need to travel for holding a meeting; instead such a facility enables us to get connected with people of different places at the same time. So, avail web Conference calling by net service and see how easily you can arrange meeting or conference calling with other offices.

Be it discussing about some important matters with various branches, contacting with clients or sending some guidance to other offices, web calling by net service can work successfully. While opting for Conference Calling Service, participants can illustrate their concepts by using whiteboard. Q&A and the facility of recording the entire meeting etc. are some additional advantages of these services.

Web calling by net is very much alike to face to face meeting. These days, such a technique is used massively for the Internet marketing. This technique is cost-effective too, as with this facility; one can stay away from frequent traveling.

Some apparatus however are required for making a successful web calling by net. These are like, web cam, microphone, proper software etc. Missing of any such devices can be responsible for the complete failure of such web conversation.

Finding web Conference calling by net service is not a big deal nowadays. Since, online availability of such services has become famous; hence, you needn’t face any hassle for availing this facility. But always remember that the cost of web calling by net service varies from one service provider to others. So, making a thorough research is recommended in order to avail a cheap conference calling deal. Browse the sites of different service providers; it will enable you to get the best web calling by net service.

Planning a Web Conference

The most obvious reasons for hosting a web conference are improved live communication, increased efficiency and reduced costs. Although web conferences are becoming more popular, there are still many companies that haven’t heard yet about its efficiency and about how much money they can save by hosting such a conference.Some of the most frequent reasons for holding a web conference are security, collaboration, visuals, including absentee shareholders, getting input from a region simultaneously and providing training for several persons at the same time. Furthermore, a web conference can offer consumers and shareholders the information they need any time they need it.It is a proven fact that hosting a successful web conference is quite a challenge and it is essential to be ware of the fact the conference won’t run smoothly unless you make adequate planning. In planning such a conference, the following tips might turn out to be useful. First and foremost, define what you intend to accomplish and limit yourself to the conference time you have at your disposal. In such situations, we advise you to be as concise as possible.Next, if you are using a hosting company contact them and arrange a date and hour for your conference; don’t forget to cover the basic details and to get the links and access codes you need to send to your participants in order to join the conference. Then, establish the persons who are going to attend your web conference and invite them to the conference. It is a good idea to gather the content for the meeting and to assign someone who will prepare the necessary material for the conference software. It is essential to determine the expectations of the participants, to let them know how they should prepare for the web conference and to send them materials in advance if necessary. Don’t forget to arrive earlier and to open the conference software before the meeting starts. Thus, you can make sure that connections and content are working properly and that the software won’t create any problems.An important web conference service is the security it provides to the host and the participants at the conference. This is why it is critical to make sure that web conference service includes conference security and that this security meets your needs. When the conference is over, you can delete the confidential data from the server straight after the conference. Choosing the adequate web conference service requires a lot of time and a good knowledge of the software and resources that are necessary for web meetings. If you want a web conference service which will display your Power Point presentation online, share desktop applications, you should decide in favor of the most affordable and the easiest to use web service. In this case you will be able to count on a web conference service that won’t create any unpleasant surprises.Nowadays, you can host a conference if you have a broadband internet connection and a browser.  A few years ago, companies who wanted to host web conferences had to download and install complicated software and to buy expensive equipment in order to enjoy a web conference. If you want to keep in touch with your business partners, customers or employees all you have to do is know how to host web conferences. Things can’t get any easier because the web conference service is available to users from all over the world and it can be bought at accessible prices.

How to Host a Web Conference

Nowadays, communication is essential in the professional environment all over the world. Taking into account the fast pace of our daily existence and the ongoing technology progress, there’s no wonder that web conferences keep on gaining grounds throughout the world. By means of web conferences, people are able to conduct live meetings or presentations over the internet and to convey the same message to different persons at the same time. Usually, in a web conference, there are a number of participants, each having their own computer and being connected to other participants by means of the internet. Some of the typical features of a web conference are: slide presentations designed by means of power point, live video, web tours, recording, surveys and application sharing. When you decide the features you need for your conference, keep in mind that the more features you need, the harder it will be to train, deliver and receive. Dynamic features such as desktop sharing, application sharing, etc. are the most expensive ones and at the same time the most difficult to use. The web conference is most of the times sold as a service which is controlled by the vendor, service that can be paid per minute or for a fixed fee. There are vendors that came up with there own conference software, thus allowing different organizations to install the software on their own. If you want to host a web conference, you should consider the following: types of providers, platform technology, presentation features and prices.When it comes to providers, you can choose between backbone providers, resellers and application providers. The first provider is the owner of the platform technology, has affordable prices but his services may be limited. The resellers on the other hand sells various different platforms, while application providers have higher prices but they offer support, special services and also access to multiple platforms. It is up to you to choose your provider according to the number of conferences you plan to host, their sizes. Don’t forget to decide whether or not you need custom services. If your web conference will also be audio, we suggest having operator assistance in order to make sure that there won’t be any technical problems. Regarding the prices of web conferences, they vary according to the service you choose. It is a good idea to opt for the per minute type of payment if you are not going to host web conferences frequently and if they aren’t going to last more than an hour. However, if you intend to host longer shows, we advise you to choose the fixed fee payment. Due to the constant improvement of web conferences’ features, there’s no surprise that people have also started to update the web conference server. Such a server will enable you to implement in an easy and efficient manner a variety of key features and functions. For those of you who aren’t familiar with this term, a web conference server is a combination of hardware and software which allows clients to participate in a conference. Usually, a conference server provides a control interface and information management facilities in order to provide multipoint data to all the attendants.A web conference server may also provide conference management features and it may facilitate cross media participation. In order to host a conference, you will also need to consider the space of the web conference server and the bandwidth. As you can see, hosting a web conference is not as easy as it seems and you should take into consideration all the above mentioned aspects if you want to host a successful conference without any unpleasant events.

Know More About Free Web Conference Calling

The advancement of the Internet has brought a drastic change in the communication world. Free web conference calling facility is another boon of the revolution. No matter whether you want to make conference calling for the sake of your business or for personal purposes, free web conference calling will let you contact anyone across the globe.

Briefly, it can be said that web conference calling is the means of arranging a group meeting or presentation over the internet. With such a facility, individuals from various locations can involve in a meeting or discussion at the same time. These days, various companies, families and educational institutions are opting for this mode of communication.

A free web conference calling facility is depended on a few types of software. Yes, installing such software is necessary for making a free web conference call. With the software, users can get various facilities including PowerPoint, slide presentation, spreadsheet and file share, text message, voice conference, polls, survey etc.

Now let’s highlight how it works. Usually, VoIP or voice over Internet protocol system operates web conference calling. Such a telecom system enables computer cables to convey sound in data packets forms. Since, these forms follow other routes; hence, they minimize long distance fees.

How can you avail free web conference calling facility? Very easy it is. First opt for the subscription of a VOIP service. Many service providers offer their service over the internet. So, by clicking the mouse, one can get information about that. Do a bit comparison; it will enable you to choose the best conference calling service. Once you will avail the service, you will get web conference calling software that you need to install in order to access VOIP service.

So, opt for free web conference calling service and enjoy conference calling at a minimal rate.

Internet Web Conferencing Software ? Advantages of Having Video in Web Based Conferencing Services

Is internet web conferencing something as great as marketers say it is? Here you will have the chance to read about a number of disadvantages and advantages of internet web conferencing.

The main advantage is that anyone can use internet web conferencing software to communicate with others. While you only have audio with a phone conference, a conference through the internet allows you to feel like you’re in the same room with the people you’re talking to.

Using modern internet technology, people can talk to each other using live video software. In our current age, people can talk and see each other even if they’re thousands of miles apart.

You can interpret their facial expressions and body language just like they would in a normal face to face conversation. You can put a face on the person you’re talking to even if they’re far away from you.

A great problem when you do an audio conference is that you’re not able to put a face to the voice you’re hearing. Not unless you already know him in person. That’s why with audio conferences you need to tell people who you are, but they might have a problem knowing who is talking if they can’t see you.

You no longer have this problem if you’re using internet web conferencing. You don’t need to spend time letting others know who is talking, you can just talk and they will know who speaks to them.

Another form of doing internet conferencing is the use of stored video. What I mean by that is that people need to show other people a video in some cases, to make them understand their point better. Internet meetings allow for such videos to be presented.

You can show others any video you want them to watch during your presentation. Some web conferencing services also provide the option to record the entire conference so you can simply ask it to other colleagues or clients who cannot attend the video conference.

But, the video part isn’t the only thing great about internet conferences. If you’re in an audio conference, you need a quiet room to be sure that everyone understands what is being said.

How to Use Integrated Audio Conference Calling to Enhance Your Video - Web Conference Meetings

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There are two technologies that are making a revolution in intra-organizational communications: They are telephone conferencing and web conferencing. Using either web or telephone conferencing, companies and non-profit organizations are now able to hold many more meetings than ever before. The newest web conferencing systems incorporate both online and telephone conferencing and this will surely speed up the growth of virtual conferencing.

Most online conferencing systems allow participants to see one another using web cams and monitors, and to speak and hear one another via Voice over Internet Protocol (VOiP) using a headset or a microphone and speakers.

But what happens if one of the would-be participants does not have the right kind of headset or microphone? And what happens if one of the would-be participants does not have a high speed Internet connection or is away from his/her computer? In previous conferencing set-ups, the person who didn’t have the right equipment might miss the audio or even the whole conference entirely.

This particular problem has now been overcome by integrating telephone conferencing along with web conferencing. For example, if participants do not have the right kind of headset or microphone, in addition to everyone being able to watch the conference online, a teleconference can be used that will allow all participants to hear and talk to each other via standard telephone connections. With some systems, the call-in number and security code for the conference call are even posted within the video/web conference meeting room.

Similarly, when a company holds a combined telephone and web conference, an employee or staff member can take part in the audio portion using the telephone conference connection even if they are away from their computer or away from a broadband Internet connection.

The combined service will make it easier for companies that are already accustomed to telephone conference calling but have not yet made the jump to online web conferencing.

Online web conferencing adds many more features to a normal telephone conference call such as Powerpoint presentations, instant polling and surveys, application sharing and real time notepads for online brainstorming, but some organizations may be holding back from going to web conferencing due to the possibility of leaving behind some of their participants. The new combined teleconferencing and web conferencing systems solve this particular problem and will probably help to accelerate the already rapid growth of web conferencing around the world.

Secure Web Conferencing ? Advantages Of Using Secure Internet Conference Software

Using secure web conferencing can bring a lot of benefits to small or large businesses. Some of the benefits include the increase in productivity, no travel costs, and the ability to do business with people from all over the world.As web conferencing becomes more and more used by people from all over the world, businesses begin to understand that if they want to be competitive they need to use it.With the speed that decisions are taken now, secure web conferencing makes sure that the business data is secured. Here are some of the benefits of using secure web conferencing:It takes out the costs of travelling from the equation. Since the price of travelling and paying for gas increases all the time, meeting online is an alternative that plenty of people choose and prefer these days. Software for online meetings insures that it’s cheap enough for everyone to use, even if they’re on a tight budget.The productivity is increased. Since people don’t need to waste a lot of time travelling and coordinating schedules, they have more time to actually work. Whether they’re from the other side of the planet or in the same office, they can meet in virtual meetings, to talk and exchange ideas. If they want, these meetings can be scheduled, or they can be decided on the spot.What people talk between them is secure, and that’s something all the people involved want. The security is improved when you use secure web conferencing.The best secure web conferencing software is quite versatile, as it can be used on any operating system, including Windows, Mac or Linux. You can also use it together with a number of applications, such as whiteboards that are interactive or PowerPoint presentations. You can even let people enter the conference if they don’t have an invitation, by publishing the meeting on the home page of your site.The business world, with its fast movement, needs web conferencing. If there is a problem that needs to be fixed quick, people can get together fast and find a solution to their problem. It doesn’t matter where they are, they can communicate easily with the others. A business that uses web conferencing makes sure that they get the most out of their possibilities. A web conference can be made between computers that are different, even if they have different bandwidth available to them.

Web Conference Based Marketing

Over a days Internet session software are very useful whatever you want to persist in a business, host a struggle class on a particular subject, host webinars or offer a customer support. slick are many services available out there, so you must be over careful to avoid scamming. On this article I’ll argue 2 monumental Meeting Center services. The first one is called webex. It belongs to the cisco pile up and so you can anticipate a high quality product. Besides the USA, bona fide is available in multiplied other countries, enjoy Brazil seeing advance (which I’m from). Using this software is very easy. You charge proceeds what you view on your desktop to the other members of the huddle. considering it is a web based product, every computer can run it.All the other members in the cattle call responsibility talk or text speak when you, the pleader allow then to do so. You may even pass the control to someone more so everyone sees this person’s desktop. webex is actually offering a 14 days free striving specific deal, after that, the boost for a conference room size of 25 participants costs $59/month,The second product is GVO Conference. This service convenient offers everything the previous solo do, except for a little detail: it is just one of the tool included in the GVO package. Actually, if you are a Internet marketer further are using web sit-in to train your affiliates or even hold stab from poles apart marketers (habitual courses are offered for GVO members), you will love GVO.It offers a e mail auto responder, a video hosting service, web hosting service with 70 GB, a openwork site policing software that notifies you every time there is a problem on your website and by much more. But the best product from GVO is the affiliate disposition for sure. If offers a MLM (Multi Level marketing) structure where you earn commissions from your direct down-line and spill overs from every referral your down-line have and also from altered kinsfolk on your sponsor down-line. The tops prototype is its fee. Like webex, if offers a 14 days emancipate trial period, where you can use all the equipment that regular members have available and meeting this period, concrete is $44.95/month! With the web conference again undiminished the mismatched services included.

What Features Must Good Web Conferencing Software Have?

If you are trying to unleash the full potential of web conferencing, then investing in good web conferencing software is an option you must consider. Now there are free conference tools available such as the chat programs, Yahoo! Messenger and Windows Live Messenger that can double up as web conferencing resources for you, but they won’t provide you with the features that a dedicated web conferencing software application will give you. Here we will be taking a look at some of the features of such software applications.Video ConferencingOne of the hallmarks of web conferencing tools is that they allow for video conferencing. The free tools mentioned above will either not provide video features or, if they provide, they won’t give you superior quality. With good server based conferencing software solutions like Web Meet Live for example, the reception of the video quality is quite good. You can see the person you are conferencing with.VoIP Audio ConferencingYou could also use your web conferencing resources as an audio conferencing tool. Most web conferencing solutions will require you to use a telephone line, but then some like Web Meet Live won’t even need that. All you have to do is connect a microphone to your computer and you are set.Website, HTML Slides & File SharingFor people who are communicating from remote locations, this is an unbeatable option. Presenters and guests can share web pages, html slide show presentations, online streaming videos, as well as provide links to online documents. These could be files of different formats; they could be PDF files, word documents, presentation, spreadsheets or any other type of file that resides on the Internet. Web Meet Live allows you to do this through synchronized browsing. You can invite your guests to visit a website and theycan download files from there.Ability to Go PrivateAny good web conferencing tool should allow presenters and moderators to go for private conversations if needed. Thus, if two people participating in a conference need to communicate in private, they should be able to do so through private text chat.CompatibilityWeb conferencing software applications are being designed for all kinds of platforms today owing to their vast popularity. There are software applications that will work only on the windows operating systems, while there are also those that support MAC users as well. They may be server based or peer to peer. These are some features that you need to check into, as a server based system, like Web Meet Live, supports all connection speeds, including dial up and satellite users. Web Meet Live also runs on java, which is pre-installed on all MAC systems and on the majority of new PCs. So there is no huge download or installation for you or your web conference guests.SupportMany web conferencing software providers offer great support. But be sure you check this when considering a particular application so that you know you will always have the help when you need it. Give the company a call to see if they answer the telephone during normal business hours. If you cannot speak with someone to get your pre- sales questions answered in a timely manner, it’s a pretty good indication of the kind of support you’ll receive once you become a customer.Other FeaturesAdditional features you’ll want to consider when choosing a web conferencing software provider are whiteboard with annotation capabilities, polling, PPT and open office presentation sharing, as well as built in recording.Can you easily record your entire web meeting, including poll results, web pages, white board and screen sharing activity and upload to the web for on demand viewing? Many services allow you to record. But editing for on demand viewing can be challenging for those who may be a little technically challenged.

Web Conference Calls ? Benefits Of Online Web Conferencing Solutions

Web conference calls is one technology that many people aren’t probably that familiar with. That’s because the technology is new, only a few years old. You probably heard about offline options to do conference calls, where the operator connects all the groups that need to talk.

Now, as technology evolves, you can do the same thing online, and much easier. While offline phone conferences bring with them plenty of value to your business, the online version can be even better.

You do need to realize that web conference calls are still in the beginning, and some people might see the prices associated with them and they will look for alternatives that are cheaper.

They don’t know what online versions can do, so they can’t justify the extra price, when offline conference calls are a known quantity for their business. But, you should know that web conference calls increase in time, and they can be very useful for your business, as well as affordable.

The great bonus that web conference calls bring with them is the real time component. An extra is also the visual part of it, which allows you to share more with people that are in conference with you.

You can do a PowerPoint presentation for example and present it to people that are thousands of miles away. With a webcam, they can see and hear everything you do.

The downside of a web conference call is that it doesn’t work perfectly if there are at least four locations connected at the same time. So, if you need more than three offices to connect to each other in a web conference, this solution might not be what you need right now.

But, if three people is the most you need to conference with, this can be a good solution for you. However new technology are available that allow more than 4 parties to take part in a conference call now. The only downside is that it is still unstable and quite expensive.

The kind of conference call you should use for your company is up to you but using online conferencing services can provide cost savings over the long run.

Get the Advantages of Audio Web Conference Calling

Audio teleconferencing is the outcome of the introduction of telephone and internet in the business fields. With these services the efficiency of business communications has been improved and has brought a revolution in the whole field of business communication all over the world. These services are covered with several benefits such as communication at lower cost, better voice quality and minimum requirement of traveling for business purposes. These benefits have made these services one of the most attractive services by organizations from different business sectors and of all sizes.

The web conference calling services are one of the most modern trends in the business sector which are serving business houses of all sizes to grow and do business world wide. Now, it is possible for organizations to make web based audio conference calls with the help of the improved technology. This type of conferencing works on the same way as teleconferencing is done using the usual phone systems.

During a web based audio calling, analogue audio signals are received and then transformed into digital data which is broadcasted over the internet. The conference call done using this technology is known as VoIP conference call. The VoIP technology is the latest one which has helped organizations to improve the business communications with their domestic, as well as, international clients.

However, in order to host or attend a VoIP conference call, an organization requires certain high quality technical equipments. For audio web conferencing, every organization needs three basic things which are a computer system along with a fast internet connection, a conferencing phone system and the software required for making the conference call using the internet.

Organizations should make sure that the web browser which they are using for a web based audio teleconferencing, is equipped with Java and also the internet connection which is being used is at least of a speed of 56 kbps. A dial up connection is not suitable for a smooth web based conferencing. It is better to have the cable or DSL connections.

For perfect audio linking, it is always better to use the VoIP phone systems which are specifically designed for making VoIP calls. The Voice Over Internet Protocol technology sends the voice signals through the internet in a digital format and enables individuals to communicate nationally and internationally at lower costs. Using a comfortable and high quality phone headset and microphone for attending a VoIP conference can further improve the conferencing experience.

Currently organizations have also started to use video conferencing equipment for making a video conference call, which makes the conferencing much more effective and qualitative.

Hosting your own web conference can make money for your business

When you host your own web conference, you can make money. That’s a bold statement but more businesses today are realizing that this statement is true and are seeing a return on their investment. No travel costs, real time collaboration, revenue generating sales presentations and no loss of productivity are just some of the benefits of hosting a web conference.

While there are many web conferencing solutions in the market today, only one remote access software pays for itself in about three months. TurboMeeting by RHUB offers web and video conferencing appliance that supports PC and Mac users and guarantees universal attendance technology. There are no downloads of any kind and everyone can join meetings in seconds.

For less than $1,000, you own it and you control it and there are no monthly fees unlike WebEx or GotoMeeting. With TurboMeeting by RHUB, you can hold web meetings, web seminars, remote support, remote access and Web seminars without requiring participants to download and install software. Access to web meetings can be done remotely from computers at home or in the office anywhere, anytime. As long as you have a browser, you can join a web meeting by using any platform including Windows, Windows Mobile, Mac, iPhone, Unix and Linux.

All of your web-based meetings are secure. TurboMeeting uses both SSL and proprietary encryption so that meeting passwords and meeting IDs, as well as the actual voice and data streams, are protected. TurboMeeting by RHUB appliance protects against uninvited guest because you can put the appliance behind your corporate firewall and control outsider’s access through IP addresses.

In addition, the TurboMeeting appliance is more environmentally friendly. TurboMeeting consumes less than 5 watts, which is less than an LED nightlight. TurboMeeting doesn’t need to be in a server room and is noiseless (there’s no fan), so you can put it just about anywhere.

Using Web Conference to Get Closer to Your Clients

On a web conference, you incubus quote the immensely important topics of your product, considering everyone connected entrust be sound to see what you are seeing on your desktop again also hear what you are itemizing. After this short presentation of the product, I’ll review two lattice conference services, the very best out there.The first solitary is called WebConference.com this backing in process on February 2001 and is still in conference. This makes more than 8 years old, which influence a lot in the Internet. The gadget offered are: a comprehensive also easy-to-use trellis based software that integrates you desktop or webcam since image and a microphone for audio. Once the works the participants are present, you can start the conference. Anytime someone has a question, you can allow him to ask using a microphone or the text chat.A hosted web talk for 2 participants costs $39/month again each additional sit costs $10/month.The second product is called GVO Conference. It offers unabbreviated the humor that the previous unaccompanied does has a 3 participants capacity. The best organization here is the price: real costs only $44.95/month and you can have a 14 days free trial! But the advantages don’t stop here. Actually, GVO is much more whence a mesh conference company. It is a very useful tool being Internet marketers since GVO services include: e mail auto-responder, video hosting, 70GB web plant hosting, unlimited domain hosting and much more!The mark really cash is the affiliate wrinkle fabric of GVO. Based on a MLM (Multi-Level Marketing) basis, you earn 50% from your direct referrals on the first month, in consequence 20% from your direct referrals and another 5% from your sidelong referrals again again a percentage of unexpurgated your referral buildup. Combining GVO with other affiliate program can make you massive money for thorough.

Why Have Web Conferences Become So Popular?

These days, there are more and more people who enjoy hosting web conferences instead of the more limited teleconferences that used to be more popular. This is because web-based conferencing allows the participants to interact better and to enjoy additional features, which are not available when dialing into audio teleconferencing sessions. A web conference allows anyone who has a good internet connection and even a moderately fast computer to join into a conference in order to exchange information.
Web conferencing is also a terrific way for organizations to run more efficiently, conduct meetings more effectively and help people in offices that are separated by distance to stay connected and feel like they are part of the team. Not only that, but businesses, private organizations and groups, and even families, can enjoy all of these wonderful benefits, while reducing costs at the same time.
Although web conferences have become much more popular in the last several years, it is rather surprising that there are still a great many businesses and individuals who are not yet familiar with the benefits of them. Companies that are interested in lowering their costs and cutting their communications expenses should understand the use of web conferencing and should be making the most of it.
Some of the ways that companies often use a web conference is for helping employees collaborate with each other, share visual presentations, such as for training sessions, or for shareholder meetings. In fact, many companies have found that employee training is one of the best and most effective uses of web-based conferencing because the training can be completely accessed via the internet and it can be standardized so that no matter where new employees might be located, they are getting the exact same training.
In addition, companies can make use of video teleconferencing to expand the reach of their corporate trainers. This often means that the trainers, who are some of the highest paid employees in a company, can make the most of their time by running training sessions from a central location instead of losing many work days in travel time over the course of a month.
With even a modest investment in video equipment, a trainer can provide training sessions and presentations that can be broadcast to any employee, wherever they are located. All they need in an internet connection and the password to enter the corporate video web conferencing session.
At the same time, companies can use the same technology to create impressive, multi-media presentations for their current clients, or they can use this approach when trying to persuade new prospects to become clients. A wide array of products and services can be very effectively demonstrated using a web conference and it is also a good way to show the clients of the company that they are working with an organization that is staying at the forefront of technology.
For the most part, an organization will only need to have a couple people fully trained to operate the equipment and run the software that is required for holding web conferences. Once they are trained and everything is set up properly, there is not much ongoing maintenance. At that point, whenever there is a web conference, the people participating can just log onto the site at the set time and then join in the web conference proceedings and start collaborating.

Web Conference - Teleconference Tips For Excellence

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I spend a large part of my work days web conferencing with team members around the world and many evenings I conference call with colleagues involved in Internet marketing and other online business ventures. My main corporate job is a product developer for a high-tech company and my personal time is spent developing web sites and writing articles. Since I spend so much time conference calling and have been doing so for at least ten years now, I know what works, what doesn’t work, what needs improvement and how anyone can be an excellent host or guest presenter with most any conference call service.

First I’ll address how best to utilize the audio or voice component when using teleconferencing services. Think landline with a quality headset as the solution when talking on the phone. Please do not under any circumstances use a bluetooth headset when on a conference call. The equipment used by a conference call provider is highly sensitive to the frequencies used by bluetooth equipment and words and sentences will be chopped off abruptly and is extremely annoying to the audience on the call. This is especially important for the call host or guest presenter since this person will be the dominant speaker during the call.

The next worst offender is a cell phone in interrupting the conference call equipment. If you’ve ever been on a conference call and heard high pitched squeals and squawking coming over the line you can be certain that there are folks on the call using cell phones. Cell phones are perfectly fine to use on a conference call if you’re not going to be speaking and the cell phone has a mute function. If you’re the host or a presenter, please revert to a landline with a headset connected directly to the telephone.

Voice over IP (VoIP) or digital phone service works fine, as that’s what I use in my home office. If you use WiFi or Apples Airport gear anywhere in close proximity to your cordless telephone equipment, be certain to upgrade your cordless phones to a current 5.8Ghz model. The previous generation of 2.4Ghz cordless phones will interfere with the WiFi or Airport frequencies and knock your WiFi gear off the air. The much older 900Mhz equipment still works and won’t interfere with WiFi, it just doesn’t have the range of distance from the base station that’s available with the 5.8Ghz gear.

Hosting and managing the teleconference or web conference call is of the utmost importance. I’ve hosted calls for up to 50-people and I’ve participated on calls that had close to 3000-people on the conference bridge. When the call is in open mode, anyone can speak and everyone on the call can hear everyone else on the call. Think multiple conversations going on at once, each person speaking over every other person speaking at the same time, kids shouting or babies crying in the background, television noise coming through the line, dogs barking, doors slamming, husbands or wives talking to the person who’s on the phone, cell phones squealing and you have a cacophonous wall of noise coming through to everyone that’s on the conference call. I’ve even heard the sounds of someone in a bathroom with flushing noise on an open conference call. Not what anyone else on the call particularly wants to hear. The solution is obviously to keep the call in host mode so that only the host and any presenters are on the line that connects to the host function of the conference call. This isn’t much of a problem in a daytime business environment, yet it’s a real big problem when a large portion of the participants are dialing into the call from home.

A rule of thumb I use whether to keep the conference call in host or open mode is the number of people dialing in and whether it’s a daytime or evening call. Daytime and fewer than about 25-callers I keep the call open. Daytime and more than 25, I keep it in host mode. Evening calls with more than about 12-callers, host mode only.

A tactic that’s used on marketing focused calls is to keep the call open while people are signing on and announcing where they’re from to generate excitement and enthusiasm. As more and more people join the call, the noise problem described above rapidly escalates and the call starts out with almost everyone on the call annoyed and agitated by the noise factor. Here’s a simple solution: when the call is advertised, send a throw-away email address along with the invite and ask people to send an email when they’ve joined the call. This way the host can keep the call in host mode and announce and welcome people as they join the conference. The host can switch to open mode for a few seconds just before the call agenda starts and let everyone say “Hi” to provide that desired feeling of excitement, community and participation, and this should last no longer than about 5-seconds. Anything longer and the noise agitation factor comes back into play.

This same approach should be used for fielding questions from the call participants for the host or guest presenter. If the conference call is opened up for questions, typically more than one person attempts to ask a question at the same time resulting in cross talk and uncomfortable silences when everyone waits for everyone else to ask their question first. Also the wall noise factor comes into play and the questions are usually unable to be heard clearly by the audience. Again, the simple solution is to have questions submitted via email. They can be sent to the host and if the questions are for a guest presenter in another location, the host can screen the questions and only send those that are pertinent to the topic being discussed on the call. If the questions are sent to the guest as they arrive while they’re speaking, the guest speaker or host will have an opportunity to see the questions that need to be answered and a bit of mental preparation can be done in the back of their mind before answering. This avoids someone being blind-sided by an off-topic or inappropriate question.

All of these suggestions apply equally to a web conferencing call. The obvious caveat for a web based conference call is that everyone needs to be on a high-speed DSL or cable modem, especially if there’s a web based visual presentation taking place during the call. Anyone on dial-up even for a simple audio only conference call is at an extreme disadvantage and will be certainly frustrated by the poor results they experience.

An excellent feature that could provide an information product to either give away or sell is to capture a recording of the call. This is very important if the host or guest presenter is well known or is a rising expert in the topic of the call. There are software solutions that will capture audio from either a teleconference or a web conference and the audio file can be edited for clarity and made available for download. Another option is to make the call available as a podcast, either in whole or broken up into a series.

Once an mp3 file of the call is captured, then another option is to have a transcription of the call made and published as an Adobe Acrobat eBook. There are services that will transcribe from mp3 files or alternatively, process the file through voice recognition software to create a word document or text file that can then be published in Acrobat. This can then be made available for free or for sale via a download link or distributed by a file transmission solution such as YouSendIt.

There are numerous web conferencing solutions and teleconferencing services available ranging in price from free to cheap and affordable. Keep in mind the suggestions I’ve made here and apply them to your next conference call and you’ll be pleased with the results and the call participants will be grateful and happy. Any you may just have the beginnings of a web based business with these suggestions as well.

5 Dumb Mistakes that Will KILL your Web Conference

1. Starting late
Don’t break the cardinal rule of hosting a web conference, distance training seminar, or sales presentation. Be at your desktop and on the phone at least 10 minutes prior to your pre-arranged meeting time. Use the time to ‘get in the zone’, put on your ‘game face’, and organize your online presentation physically and mentally. 2. Technical problems
When done well, a properly executed web demo will impress your prospects, ‘wow’ your colleagues, and make rain fall from the sky. When you spend 20 minutes trying to debug somebody’s home network, firewall, or 3G connection, you look like a schmutz — and Mr. Opportunity has already left the building.
Here’s a tip: stay away from smaller or newer web conference providers – especially the ones that are Java or Adobe Flash based. If your user doesn’t have Flash or the right version of Java already pre-installed, your sunk. Use a ‘name brand’ service that doesn’t require 3rd-party software and has been around for a few years to smooth out the kinks. A good online meetings and web conference service guarantees connectivity through any firewall and doesn’t require third-party add-ons to make it work. 3. Getting an email or instant message interruption
We’ve already established that you’re a technically savvy rain-maker – so you’re using online web conferencing to display your nifty PowerPoint slides, brag about the re-designed web site, and show off your cool software widget right from your desktop. Desktop sharing is a great feature to ‘virtually’ connect everybody to the same desktop in the same room – whether your attendees are a cubicle or a continent away. But don’t risk getting interrupted by an embarrasing Instant Message from a colleague that gets broadcast to everybody in your meeting. Prior to all of your online web demos, make sure you close your IM, email, and other social-network programs. 4. Boring content
Don’t limit your spiel to a 20-page canned PowerPoint presentation. Your goal is to keep your participant’s attention. Keep it interactive with discussion, surveys, or pass control to your prospect and let them “Drive” to see for themselves. We recommend just a few introductory slides, then a quick interactive tour of your product or web site. 5. Boring pace
Respect everyone’s time and keep your presentation flowing and interesting. Don’t get side tracked and leave individual discussions and scenarios until after the meeting. And I’ll end the article here, or risk myself being boring and disrespectful of your time.
If you are looking for a reliable and interactive web conferencing service I recommend eblvd. For a detailed review as well as more information visit eBLVD.com.

Secure Web Conferencing Software From Smarter Interactive

Smarter Interactive is an experienced and professional audio visual integration company who specializes in designing solutions for communication, collaboration and conferencing. By addressing these areas they can help you deliver increased corporate efficiency through the use of advanced technology. They are a leading supplier of SMART interactive products, digital signage solutions and conferencing systems to a diverse range of markets, including corporate, public sector, and local authority clients. As a customer you will receive an on-site meeting with an Account Manager to discuss your needs, a site survey to ensure we have understood your requirements, a high quality install from our highly experienced installation team, and full integration of the solution. Effective Secure Web Conferencing can boost productivity and change the way people in your organisation collaborate and share any kind of knowledge while saving money at the same time. They improve information sharing. Let the key staff make informed decisions based on the latest data. You can save the travel costs and time. It reduces your Organizations carbon footprint. If you operate any kind of a business, whenever you really need to call your field reps to the headquarters office, You can talk, see and share just as if they are at the home office. Through its variety of services, Smarter Interactive provides full-featured and flexible Web Conferencing Software, video chat server and webinar software. Participants can communicate by voice, instant messaging chat and see each other by video/videoconference. This is made possible by the powerful video chat server. With Professional and Enterprise versions of its web conferencing software, Smarter Interactive includes multipoint, desktop video conferencing software that allows up to 16 individuals to be seen at the same time, and up to an unlimited number of additional web conferencing attendees. Now, anyone with a broadband Internet connection and a browser can log onto the Internet and take part in or host a web conference, a web and video conference or a webinar. Smarter Interactive has taken web and video conferencing services a step further with new, 100% desktop, browser based web conferencing services and webinar software that does not require any special installation on your computer. Meeting online has never been this easy. Smarter Interactive’s video and web conferencing services make it possible for anyone, anywhere in the world to log on and participate in your Internet meeting. The service works on any operating system, Mac, Windows or Linux, and users can take part even if their computers are protected by a firewall.

Internet Video Conferencing Software ? Advantages of Using Video Conference Software

While the number of video conferencing software that can be found online is huge, finding the best versions available isn’t that easy. There are a number of options that you should take into consideration when you’re looking for such a software.

If the number of persons you need to do a video conference with is small, than a normal software for Internet video conferencing will be enough. There are a number of options out there, with prices that vary quite a bit.

If you have a home business, you have video conferencing software that will fit your needs. The same goes if your business doesn’t have that many employees or clients to conference with. All you need in this case is software and a webcam. Your webcam is connected to your computer, which lets the others using the software see you, while you see them through their own webcam. Most of these video conferencing software such as MS communicator will have audio capability, but some of them will let you type the words instead, with the other person seeing what you write in real time.

If you have a home business, video conferencing software is perfect to solve all your needs, to save money and make the needed contacts with other people. There are software versions both for Windows and Mac, so you can talk to as many people as possible.

Do I have to pay for software?

Even if you don’t have that much money to spend on software, you can probably find a free software for conferencing. In many cases, companies that produce video conferencing software will offer free versions for download, hoping that you will like it and decide to pay the price for the full version.

So, you can use these free versions to test different versions of software, get a feel of what they have to offer and later even decide to pay for one of them. Other companies that are new in the market will want as many new clients as possible, so they might be inclined to negotiate prices or even give away their services without asking for money in return.

But, if you want the absolute best video conferencing software, finding it for free isn’t an option. You will need to pay for it, but the price can be huge, up to thousands of dollars.

If you want the absolute best video software that can be found, you might end up paying up to $10,000 for it.

Online Job Interview - How Desktop Conference Software is Cost Effective

Web conferencing is available FREE of charge allowing recruiters to interview candidates from their office and setting up video interviews between their distant clients and candidates at the recruiter office. Some recruiters often have to interview candidates for 10 minutes at their office before approving resume submittal and clients of course want to do personal interviews unless it is a contract. Having the option to offer personal interviews is a selling point.

There are substantial savings on personal interview costs provided the web camera has 30 fps and at least 960 x 720 resolution. The recruiter could even ship a 50.00 web cam out to any clients that do not have a device. Many newer computers ship standard with a built-in web cam. In addition cost effective models from Logitech are available online at office depot, tiger direct and amazon web sites with drop shipping.

The following describes features with FREE Web Conferencing:

- Free web based conferencing with no software install required on the desktop

- White board feature allows engineers/programmers to draw/write answers

- Easy send/schedule invitation facility from your meeting room

- Phone conference online with the cost saving VoIP feature

- Video conference with the web cam feature

- Save thousands in personal interview costs

- Save time doing mandatory interviews online with candidates instead of office visits

There would be significant interview cost savings to recruiters, consulting companies and HR departments. Web cam features and standard system requirements for a commercial implementation such as a recruiter office would include having enough memory on the desktop and resolution on the web cam. Always buy extra RAM for best results with video and DSL or cable internet. There is some additional hardware however most if not all is now standard with newer computers. The Logitech Pro 9000 at 75.00 has good reviews and a good choice for business.

System Requirements Include:

- Windows 2000/XP/Vista

- 256 MB RAM / 512 MB with Vista

- CD Drive

- Sound Card

- High Speed USB port

Web Cam Features:

- pan tilt

- resolution: 1600 x 1200, at least 960 x 720 for commercial

- 30 frames per second (FPS)

- auto focus

- microphone with echo/noise reduction

Shaun Hummel is the author of various technical books and has a web site focused on information technology job search solutions, referrals and online technical interviews. Try FREE Web Conferencing at Network Job Solutions.

Planning an Effective Web Meeting

While there is no doubt that an interactive web conference is an effective collaboration tool, success is never guaranteed. Like any other tool it must be used effectively for it to be considered worthwhile. The natural first step is to determine what web conference option best suits the needs of your company. These can range from web-based services to software that has to be installed, or appliances that require no installation.

Naturally, the reason behind the need for web conferencing service or solution is not static, as companies’ needs change over time. It is however important to understand that hosting a web conference cannot be taken for granted. Every presentation, no matter how small must be planned, and must present its information in an easy to understand form. Here are some tips for utilizing your web conference software and ensuring that all your meetings are successful:

Deciding if a Web Conference is the Best Format

While the various benefits of using an internet conferencing service are indisputable, there may be instances where face-to-face contact is best. This decision will be largely driven by personal preference, the meeting’s purpose and the information that will be presented. Certain clients may also be put off by the idea of a web conference.

Structure your Presentation Carefully

The tone and content of your web conference should reflect the values of the audience as much as possible. In other words, content created for company executives would not be the same as that designed for customers dealing with support issues. The purpose of the web conference is also an integral aspect. Are you looking to motivate your sales team, or woo new customers to your business? This will also impact the way you interact with your audience.

Don’t Forget to Plan

Once you decide to have a web conference, every phase should be properly worked out. This includes establishing rules for audience feedback, collecting video or audio files if any, and establishing the step-by-step flow of the meeting. All relevant information regarding the rules of the meeting should be outlined to participants beforehand. This will help to eliminate the hiccups usually associated with any type of business meting.

Any company new to this format may be surprised at what web conference software can offer. A look at some of the features of the recently released TurboMeeting 4.1 by RHUB Communications Inc. will show why this trend is now longer the wave of the future, but is now a reality. Aside from performance enhancements over the previous version, TurboMeeting also boasts other vital features. These include a

Rhub Conference and Collaboration Appliance Solutions

Are you looking for a powerful web conferencing system? RHUB web conferencing products are geared to meet all your applications, and your remote conferencing requirements, providing you the collaborative feature that you need. RHUB web conferencing systems are specifically designed for home based business and large enterprises as well, linking remote customers, or your globally distributed offices to your computer. The conferencing system can be used for meetings, presentations, or training as your need arises.With RHUB web conference system you can work on your PC from virtually anywhere where an Internet connection is available. You can access the files in your PC from the airport, your hotel, or any Internet hotspots. It provides you with the means to connect to your PC in your office after the closing hours, and gain access to your documents, emails, and other corporate resources. RHUB web conferencing products have the capability to remotely access up to 1,000 computers, at a very competitive price, providing on-premise security.RHUB web conferencing system works differently to the usual video conferencing system that we know of. While video conferencing system works by transferring images from camera, web conferencing works with the help of the Internet. RHUB web conference products are widely used for sales presentation, remote support, training, and countless real-time collaborative applications. It saves time and cost, and improves productivity.  There are on premise applications available, such as, PCAnywhare and Microsoft remote desktop, but these do not provide adequate security as required in such applications.

Access Security, the Weakest Security Link in Todays Web Conferencing

 

Web conferencing insures your company has the freedom of remote communication, but it poses security risks. It places your company’s confidential information in a vulnerable position giving hackers a chance to get into your system. Product knowledge and employee records and other vital information shared in web conferencing can be accessed by competitors through hacking.

While holding a web conference, your company’s data is saved on an internet server temporarily. This leaves the possibility open that other parties could get your data. The good news is that every system uses its own proprietary data format and protocol. These are hard for hackers to decode. Also, the data is transferred in screen pixels; document files are not used to transfer the data. The solution to this problem is to use SSL to encrypt the image data. That precaution neutralizes the hacker’s efforts to get into your system.

Actually, the access security is the most unsound point in the web conferencing security. To insure that only authorized people attend the web conference meeting, web conferencing systems use meeting ID’s and passwords as an access security measure. The caveat is that these ID’s and passwords are normally e-mailed to the potential attendees before the meeting. This gives hackers a chance to retrieve the access information and attend your meeting.

Protocols like SSL and AES only make a slight contribution to transmission security. The biggest security issue to hosted web conference services is access security. This issue isn’t completely resolved with SSL or AES. The on-premise solution is the best way to enable your firewall to protect your meetings. The RHUB web conferencing is the best on-premise solution to this security problem.

The RHUB web conferencing appliance can be deployed three ways. All three are better solutions to security. You can use the behind the firewall approach for internet meetings. The DMZ method can be used for both internal and external meetings. The outside firewall can be used for external meetings. All three methods give your web conference meetings better security.

Choosing the Right Web Conferencing Service

Maybe the best thing about interactive web conferencing is that many people online are already using some remblance of the technology. Millions are connected thorough instant messaging services and gaming websites on a daily basis. Microphones and headsets are essential pieces of equipment for this crowded entertainment marketplace. Expand this to the need of modern day business communicate effectively and the importance of secure web conferencing becomes more apparent.

Platform matters, but it shouldn’t when dealing with interactive web conferencing. The best appliances allow for seamless integration of Macs and PCs into any discussion, meeting or webinar. Here are a few other points to consider when looking at interactive web conferencing options.

In the same way that people attending conferences are presented with IDs to gain access, web meetings utilize passwords or other access tools. This is basically an open invitation to hackers who can immediately gain access by intercepting an email with a password. Some web conferencing appliances use the computers own firewall to add an extra element of security.

Vendors in the industry will continue to offer enhanced security features to make their offerings more attractive to prospective customers. In addition to the points mentioned above, technical support is vital to smoothly transitioning to interactive web conferencing. Bookmarking the sites of well known vendors with relevant news items on the front page is another good way to keep the company and its employees abreast of software updates.

In a wide-open field, there are no clear winners but there are certainly a few standouts. RHUB’s TurboMeeting Conference Appliance for example is a heavy favorite among industry customers and analysts. According to one marketing analyst,

Smarter Interactive: Interactive Video - Web Conferencing

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Since 2002, Smarter Interactive is an excellent and experienced professional audio visual integration company who is specialized in the designing solutions for communications, easy collaboration, and video or web conferencing. Through the perfect utility of advanced technology, Smarter Interactive helps you in getting increase your corporate efficiency with the help of video web conferencing. Smarter Interactive is the leading supplier of Smart Interactive and serves the nation for easy conferencing by reducing the travel costs. In short Smarter Interactive is the master piece of an organization’s communications. Easy Communication Process with Web & Video Conferencing:With the help of Smarter Interactive you can make an easy way of communication for your organization by conducting a video web conferencing or online group meeting of your employees and distant experts. Smarter Interactive provides you with web conferencing software as well as video conferencing software for your online group meeting and interactive video conferencing solutions. Along with the video conferencing solutions, the collaborative workers in sectors who need to share and communicate important information to colleagues in the same room or building gets benefited a lot. They do not have to move or roam around for anything. Even the time saves and thus the working energy!Interactive web conferencing also saves the cost of travels and in turn also increases the efficiency of employees. The timings of travel gets invest into the work that itself is a good sign. More time to work increases more efficiency and more productivity for your organization. With the simple web conferencing software, you can utilize time and have quick learning for the organization’s efficiency.Whether it is for the purpose of meeting, training, briefing or teaching, web conferencing solutions really helps in conducting a group meeting online. The Staffordshire Police are also believing and trusting collaborative and Interactive web conferencing as their key to success. Video and web conferencing is also very useful for online education services and learning. Smarter Interactive provides Digital notice board solutions and video conferencing to many schools and Pharmaceuticals. The smart products of Smarter Interactive like the web conferencing software and video conferencing solution are supporting millions of organizations including local authorities, hospitals, education entities and Pharmaceuticals around the globe. Save time, save energy plus save money with the Smarter Interactive products and Web conferencing software. Smarter Interactive is the cost effective and successful way for building up collaboration and communication between your employees with web and video conferencing.

Video - Web Conferencing: How to Determine Which Features Will Benefit You the Most

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Web and video conferencing technology is becoming more sophisticated with each passing day. A few years ago it was a novelty just to talk with someone online, and view his or her image at the same time. Today web conferences bring together entire companies in complex interaction that rivals live face-to-face meetings. How you might benefit from the latest developments in web conferencing depends on your particular needs. Here are a few points that you should consider.

1. Do you need to make a Powerpoint or other presentation during your conference?

If you answered “yes” to this question, then you will be glad to know that current web and video conferencing services allow the host of a conference to present a slide show or power point demonstration that will be visible on the screens of all the participants of a conference. Similarly, hosts can also open and show other document formats to their attendees. If you need this kind of capability, make sure that your conference provider can give this to you.

2. Do you require telephone conferencing integrated with your web/video conference?

Many organizations have found telephone conferencing to be an effective way to get work done. If you are already connecting with your members and staff via telephone conferences you can expand on this by choosing a web conferencing system that integrates telephone conferencing along with the online conference. The combined service will give you the ease of phone conferencing along with the enhanced visual and presentation features of online conferencing.

Some services allow the host to pay the long distance bill of all the participants (toll free conferencing), while others require each participant to cover their long distance fees.

3. Do all of your conference participants use the same type of computer?

If your participants are going to be using a variety of computers (PC, Mac, Linux) then you will benefit most by choosing a web conferencing system that works on any platform. While earlier conferencing systems required the downloading of complex software that would work only on specified operating systems, newer conferencing formats are delivered online and are browser based. They work on any operating system and if yours in an eclectic audience, then you will get best results with this type of conferencing.

4. Will it be necessary for one of your technicians to “take-over” and operate the computers of any of your participants?

If you wish to use conferencing as a service tool and want to avoid having to send out your service team on physical visits to clients, you can save a lot of travel time and cost by selecting a web and video conferencing system that allows the host of the conference to go online and actually take control of the computer of the client or conference participant. If you are looking at web conferencing as an after-sales service tool, then this particular feature will probably give you one of the most important benefits that you could wish for.

5. Do you want to conduct an online poll or survey during the conference?

If you have a large organization and want to make a quick and accurate poll of opinion or vote on a particular issue then the new polling capabilities of the most advanced web conferencing services will be an important feature for you.

Similarly, if you need to gather demographic information about your meeting participants, obtain valuable input, or quiz and test your participants, then the new online survey capabilities of current web conferencing systems will be an important feature to look for when choosing your conference format. Data from these types of online “surveys” can typically be saved and used for future use.

6. Do you want to brainstorm online, using a “whiteboard”?

Brainstorming is a great way to tap the ideas of a group and to come up with and select new ideas. If this is what you like to do when holding physical meetings, then you will probably want to be able to do the same thing in your virtual meetings as well. This is now possible in some of the more advanced web conferencing systems by using a “group notepad” that enables meeting participants to utilize a shared workspace. The results of these brainstorming sessions can typically be saved in a storage area.

Which of these features will benefit you the most? It all depends on your particular needs. However, one thing is sure: once you experience the convenience of online meetings, you will not want to go back to the era when every meeting required you to pack up your bags and get on an airplane.

Web Conferencing Equipment

As the importance of web conferencing has increased, the popularity of the s has also increased. Three commonly used equipments for web conferencing are microphones, headsets and web cameras. If you are going to communicate with any person with the help of web conferencing service, make sure that your s are working properly. Success of a web conference depends on the equipments used too. The quality of the network used also matters. So, you must have a high speed internet connection. As it involves data transfer, the speed of the internet connection must be good.
You can also set up a web conferencing server. This server will help you to make sure that your s do not suffer from any kind of problems. There is a chance that your web conference may get interrupted due to some troubles. In such a situation the server will help you get out of all such problems. You can do different types of web conferences like audio, video or both combined. The type chosen also depends on the equipment available with the user at the other end. If you interested in audio conference then you must have two s with you. They are microphone and headset. You can also use speakers instead of headset. Headsets are used for privacy. Web camera is required if you are interested in video conference. If you want to do both then you must have all the three s.
Web conferencing facility has helped many people to improve their business. The main advantage of this facility is that more number of people can interact with each other simultaneously. It also facilitates sharing of data and application. You can also share presentations. We conferencing is now used in many fields other than business. Online teaching is possible with the help of this facility. For online teaching, you may require two additional equipments along with the common s. They are scanner and light pen. Pen is required to write down the necessary notes or during online examinations. So, it is required for both student and teacher. Scanner is required if some pages in a book are to be sent to the student for reference purpose. The teacher can teach many students at a time with the help of the web conferencing facility. Audio-video conferencing is used for online teaching. Simple text messaging won’t be effective in case of online teaching.
Some people do not know how to use this facility. They can either ask for their friend’s help or may contact any companies for setting the web conference system. If you are planning to start a business then you can hire the services of any good web conferencing company to set the necessary facilities in your computer. They will help you to choose the right s. With the help of web conferencing facility you can communicate with more number of people and thus you can improve your business.

Turn Your Low-Tech Office into a High-Tech Web Conferencing Center

Congratulations! You’ve decided to join the ranks of professional communication wizards who use conference calls and web conferencing services. Whether you are using an expensive phone conferencing service or free web conferencing software, your company has just taken a giant step in simplifying its communication efforts.
But that’s not the only benefit of switching to a call conference system. Your workman’s comp claims will drop drastically when you quit paying for your employees’ bad knees. How did they get those bad knees, you ask?
The people of your sales force have been painfully contorting themselves into airplane seats every couple of months for the last six years to attend meetings with your biggest client in Piscatawney, PA. Now, they conference call instead. Your salespeople can flip a computer switch, throw on a headset, and start holding their business conferencing meetings via internet or phone!
But since your company is new to the world of conferencing, you’ll have to equip your employees with the right equipment to get the job done. There are a few different conference call components to make their jobs much simpler and more productive, but we’ve provided you with a list of the top four:
Desktop Computer
If your office doesn’t already have desktop computers, you might have bigger problems than you think. You can almost calculate your business’s net worth based on the quality of your computer technology and a PC is crucial to business conference calling. And no computer worth its weight in RAM is without our next conference call component:
The Internet
Whether you’re still stuck with dial-up or have graduated to DSL isn’t as important as having internet access to begin with. Each employee should have access to the internet, and not just to check their email or download the joke of the day. The incredible array of information available at their fingertips, and the ease and speed of communication are well worth the extra expense. Not to mention that the internet access is a critical element to the web conference. They don’t call them “web” conferences for nothing, after all.
Microphone
The microphone, whether built into your PC or an external plug-in, is a necessity. If you can’t communicate vocally over your computer, you might as well just pick up the phone – or book an airline ticket. And don’t pinch pennies when picking your office microphones. A good model will eliminate static and provide for a clear conversation.
Web Cam
If your intention is to hold verbal conference calls, you won’t need a webcam. But having a web camera allows you to turn a computer-enabled meeting into a personalized one. Face-to-face interaction should never be underestimated in a meeting, as it allows you to put your facial expressions and professional demeanor to good use – the personal touch, so to speak. And clients who feel as if they are receiving the personal touch from their vendor are happy clients.
So direct your office manager to the nearest office supply store or conferencing technology provider. And remember: anything you spend on web conferencing supplies goes to a good cause – improving company communication and sparing your salespeople’s knees!

What Can Web Conferencing Services Accomplish For Your Business?

Web conferencing services are becoming more and more popular and necessary. With more businesses going global and more and more employees working from home, many businesses have adopted a conferencing service of one type or another. Depending on the needs of the business, utilizing web conferencing services may be the best solution.
Web conferencing services include the ability to share documents, make presentations and confer with anyone from around town or the world! With the use of your computer, web conferencing allows you to launch a meeting with all the bells and whistles. The following is a list of services and solutions that web conferencing services accomplish:
1. No software necessary, browser-based system
2. Entire audience can see each presentation, document and spreadsheet
3. Set-up multiple users as presenters to the group
4. Monitor audience participation
5. “Hand-Raise” ability – Know when a group member has a question
6. Pointer Ability – Keep everyone on the same track during the presentation
7. Full Screen – Enlarge the presentation to fill the entire screen
8. Host ability to chat with individuals or different groups
9. Present a slide show
10. SSL Encryption for ultimate security
11. Firewall Protection
And a quick overview of web conferencing pro’s and con’s shows us:
Pros:
Computer requirements are relatively simple and almost everyone utilizing a computer for business purposes will easily meet and exceed the requirements.
Ability to share audio and visual presentations, slide shows or programs.
Easily communicate with each member.
Cons:
Fees can add up quickly. Depending on services rendered, standard web conference prices are about $.49/minute per user. Audio capability can result in additional charges. If you plan to hold regular web conferences, there are subscription prices but, again, this will vary by provider and generally will require some sort of one-time set-up fee. These fees can range from $1000-$3000.
If you are not quite sold on the idea of committing to a browser-based conference system, there are other conferencing solutions.
Audio conferencing allows members to communicate via telephone. This can include regional, national or global members. You will need to apply for audio conferencing services if you feel that this is the best solution since most phone systems only allow for three members to participate at one time.
For the most part, “free” conference solutions are for audio conferences only. Maybe you want to test a provider before committing to their contract or are deciding on the best conferencing solution. Free conference providers will have limitations, but if you are looking to host a small group, the limitations may not even be noticed.
Microsoft Live Meeting is the name of the application Microsoft offers. Live Meeting allows meetings to be integrated with Microsoft Office, which can be quite useful! It offers similar benefits as web conferencing, but with the added connectivity of Microsoft office.
They offer a standard and professional service. It is recommended to purchase the professional service since this allows the use of all the benefits that Microsoft Live Meeting offers.
A hosted conference offers many benefits. Services vary depending on provider, but for the most part, hosted conferences are mostly audio conferences that have an assistant provided from your conference provider.
The live assistant helps with “checking-in” and any technical difficulties that may arise. The assistant is also valuable as an extra security measure. Hosted conferences allow you to focus on your presentation or meetings, while the assistant handles the “details” of running a smooth meeting.
Of course, only you will know which conferencing or web conferencing services will best meet your needs. There is a huge need for conferencing solutions and many providers to choose from. Take your time, understand your business needs and by all means, use the free trial options!

Audio and Web Conferencing Technologies

 

Audio conferencing is a technology which facilitates two or more individuals to speak to each other at the same time, even if they are separated by vast distances.

In an audio conference, regular phones and VoIP technology are used as communication tools between participants. If the regular phones are used, then each participant dials in and communicates with each other over the same phone line. If VoIP technology is used in place of regular phones, then, the participants connect headphones and microphones to their computers and communicate with each other over the internet.

Web conferencing is a technology which facilitates sharing of photographs and videos, along with audio messages in a conference.

In a web conference, individuals can use their computer systems to share important documents and other information with each other. Therefore, a number of individuals can work on the same documents, blueprints and software applications at the same time. Every individual participating in the conference is able to view the same display on their computer screens. With the use of special applications and software, the users can also create diagrams and pictures for demonstrating ideas to other members present in the conference.

have been found to be a useful medium of business communications by different organizations.

There are many benefits of using audio and web conferencing. The basic benefit is that, these technologies cut down traveling expenses to a great extent. Next, they facilitate the arrangement of important meetings within a few minutes. Most importantly, these technologies help organizations to maintain a regular and effective communication, both internally and externally.

Web Conferencing ? an Effective Tool for Instructing and Training Employees

 

Organizations have recognized web conferencing as one of the most effective tools for training as well as instructing their employees. The instructor or the trainer can easily get connected to a number of employees, employed in the same office or in offices at different locations, at the same time. The best thing about web conferencing is that it facilitates individuals to communicate in real time. Moreover, distance is not a barrier and distant training can be provided easily.

An individual can hold power point presentations during a web conference. Therefore, the employees can be trained along with proper presentations and slide shows. Also, an employer can share documents and resources with the employees and provide them with relevant information. A web conference provides a common platform to all the employees where they can learn new things, as well as, share their experiences.

Web conferences are also used by organizations as an instruction medium to instruct the employees working on the same blueprints jointly. Because of many benefits of web conferencing services , more and more number of organizations, especially those with a global presence, are using web conference as a communication medium to train and educate their employees.

For successful web conference training, it is very important that, a high speed internet connection is used. The conference should also be supported with all the necessary equipments, software and hardware.

It is always advisable to subscribe web conferencing services from a well known service provider as it is a prerequisite to safeguard confidential information of an organization which is shared over the internet during a training session.

 

 

Web Conferencing System

allows you to communicate with different people living in different parts of the world. It can be used for business purposes, educational purposes or recreational purposes. There are many types of s available in the market. You can choose any one from these according to your choice. But there are certain factors to be considered before purchasing the conferencing system
The first factor is regarding the location. The location can be a fixed one or a variable one. If the location of the person whom you want to communicate is static then you can go for the fixed connection system. If the location of the person whom you want to communicate varies locations then the must be selected in such a way that it permits the addition of users from any place.
Most of the organisations are using firewalls to prevent unauthorised access of their files. Certain will be blocked by the firewall. In such a case you must ensure that the selected conferencing system does not suffer from this problem. Firewalls are required to prevent the attack from hackers.
Certain requires some extra hardware to be added along with the software module for its working. Other conferencing system only uses a software module and is compatible with all browsers and operating systems. So, this factor should be considered before selecting a system. Some may require video conferencing facilities. Each video conferencing system has got a maximum limit for the number of individual video windows that can be opened simultaneously. So, you must ensure that the system selected must provide the necessary number of simultaneous windows. Sometimes, you may have to share your applications online. In such a case, the conference system should be selected in such a way that it is capable of sharing applications. Certain organisation requires voting facilities in the conferencing system, which can be used to register the votes of the participants.
Most important factor is your budget. The cost of the system selected must be within your budget. It must contain all the necessary features needed for you. If its cost exceeds your budget then better go for some other model. You can buy a from a normal shop or from an online store. It would be better to purchase it from an online store. You can compare different models of conferencing system available in the market. Thus, you can select the right one at the right price. It also helps to save your money.
Certain people require both audio and video capabilities in the . They must ensure that the number of windows that can be opened simultaneously for the selected system must be greater than the requirement. If it is less then it won’t be much useful to you. If you select the system which contains the exact number of simultaneous windows which are required then it may not be possible to increase the window number if you need to increase it in the future. So, these factors should be kept in mind before selecting a web conference system.

Web Conferencing Solutions ? Helping to Improve Global Economy

Web conferencing solutions are conferencing technologies which helps organizations to improve their business communications. These solutions are playing an important role in improving global economy to a great extent.

Web conferencing solutions are not only helping organizations to cut down traveling expenses spent for attending meetings and seminars, but are also helping to improve productivity through faster decision-making processes and actions. Important individuals of an organization can get linked up with each other whenever required, no matter where they are present physically. Because of the many benefits offered by web conferencing, it is being widely accepted by more and more number organizations, with each passing day.

The participants of a web conference can share documents, organize power point presentations, conduct polls, etc, over a whiteboard or by using instant messaging software. The web conferences can also be accompanied by phone conferencing. It enhances the conferencing process and at times also helps to bring in better results.

Web conferencing solutions are offered by many leading conferencing service providers. Whiteboard, sharing of applications and documents, footnotes, instant messengers, web Power Point presentations etc, are the common tools offered by the conferencing service providers. These tools differ from one another in terms of multimedia features and integration with phone conferencing. Organizations can also subscribe advanced conferencing tools from the service providers according to their business requirements.

There are many free conferencing services available on the World Wide Web. However, these services are not reliable and are not secured enough for sharing confidential information. Therefore, it is always advisable to survey the market and then subscribe conferencing services from a reliable and experienced service provider.

Web conferencing solutions have become an essential requirement for business organizations for improving their communications and productivity. These solutions are helping organizations to stand upright in the cut throat competitive market.

Web Conferencing ? the Best Way to Share Business Documents and Applications

Web conferencing is a technology which enables sharing of business documents and applications over the Internet. It facilitates live presentations, an easy solution to conduct polls, demonstrate products and perform group discussions. Web conferencing saves time as well as money. That’s why, it is gaining a fast popularity with businesses worldwide.In a web conference session, the participants use their computers to get connected to each other over the Internet. With the help of web conferencing services, employees and clients of an organization, situated in different locations, can collaborate on common business documents, blueprints etc.In present times, web conferencing software has emerged as a basic necessity for every organization collaboration with all their clients and employees. Web conferencing tool has made it possible to conduct presentations, seminars and meetings for an unlimited number of business delegates, situated in different locations, at the same time. Web conferencing has emerged as a cost effective medium to improve efficiency and productivity of an organization. It facilitates files and documents sharing as well as organizing professional presentations.Communication is a vital part of any successful business. Web Conferencing, teleconferencing integrated with audio and web conferencing is the perfect solution for all the major organizations communication needs. Conferencing has thus become the mandatory part for any successful organization.Web conferences are basically classified as web meetings, Webinar, online collaboration, Web cast and online presentations. The business organizations can choose a type according to their business requirements.Due to those reasons mentioned above, web conferencing market is expanding at a very fast pace.

Web Conferencing Tools

Different types of are available in the market. You can select any too depending on your requirement. Each tool has got its own features. Some tools are available as freeware and for others you will have to pay. If you are going to use the web conference tools for recreational purpose then you can select a free tool. If you are looking for a web conferencing tool for business purpose then you can purchase any model depending on your needs.
Some of the popular include Microsoft Live Meeting, GoToMeeting, Central Desktop. Adobe Acrobat Connect, Ready Talk , Yugma and Glance. There are many other conferencing tools too. You can select any one of the tools from these. Selection should be based on certain factors. The type of chat required, like text chat, voice chat and video chat. Other factors include pricing, browser compatibility, application sharing, file sharing, session recording and the number of individual windows allowed.
Adobe Acrobat Connect is a popular web conferencing tool. It is compatible with both Windows and Mac operating systems. At a time, it is possible to do video conferencing with 15 peoples. It also provides whiteboarding capabilities. Another tool is the Acrobat Connect professional. It is actually the rebranded version of Macromedia Breeze. With the help of this tool you can do web conferencing with 2,500 people maximum. It also supports various other features like session recording and embedded quizzes. But, it is not a freeware.
Another web conferencing tool is Central Desktop. It has got a number of features. It includes wiki style editing, tracking of project status, and document archiving. By using this tool you can conduct web meetings with 10 attendees maximum. It supports almost all browsers. But in order to conduct the web meeting you require Java Runtime v1.1 or higher. It is also integrated with popular Instant Messaging networks like MSN messenger, Yahoo messenger, AIM and ICQ.
Dimdim is another web conferencing tool and it is available in four versions. They are free hosted version, hosted enterprise version, open source community version which is free and onsite enterprise edition. In order to use the video conferencing feature you have to install flash player only. Some of the features included in Dimdim include application sharing, presentation, session recording, annotations, video chat, desktop sharing and video chat. The free version offered by them does not have too much features. Most of the features listed in the free version are demo ones. So, it would be better to purchase any of the premium editions.
Glance is another tool. But it does not contain any extra features. There will be a live desktop screen alone. It is compatible with Windows, Mac and Linux. Some popular free include Google talk, Yahoo messenger, MSN messenger and ICQ. GoToMeeting is a web conferencing tool which supports Windows only. It does not support Linux or Mac operating system. Some of the features in it include chat, screen sharing and attendee permission. It is also possible to record the meeting sessions. Microsoft Live Meeting supports features like video sharing, VoIP, audience feedback, file sharing and video recording